Structured Agenda
This template provides clear sections for personal check-in, work progress, challenges and blockers, career development, and action items — so every 1:1 stays productive.
One on One Meeting Template
A structured one on one meeting template to help managers and direct reports prepare talking points, track action items, and build stronger working relationships.
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ONE ON ONE MEETING AGENDA
Date: _______________
Attendees: _______________
1. PERSONAL CHECK-IN (5 min)
How are you doing? Anything on your mind?
2. WORK PROGRESS (10 min)
Wins since last meeting:
*
*
3. CHALLENGES & BLOCKERS (10 min)
What's blocking your progress?
*
*
4. CAREER & DEVELOPMENT (10 min)
Growth areas, skills you want to build:
*
5. ACTION ITEMS & NEXT STEPS (5 min)
* Owner: ____ | Due: ____ | Task: ___________
* Owner: ____ | Due: ____ | Task: ___________
How to Use This Template
1. Click the copy button to copy the template content.
2. Paste it into Google Docs, Microsoft Word, Notion, Confluence, or any document editor.
3. Fill in the blanks with your specific information.
4. Save and share with your team.
Builds Trust Over Time
Regular one on ones create space for honest feedback, relationship building, and alignment between manager and team member. This template makes that easier.
Track Action Items
Each section includes space for action items and follow-ups, so nothing falls through the cracks between meetings.
Frequently Asked Questions
How often should one on one meetings happen?
Most teams find weekly or bi-weekly 30-minute 1:1s work well. Consistency matters more than frequency — pick a cadence and stick with it.
Who should run the one on one meeting?
The direct report should lead the discussion while the manager listens and coaches. This template is designed for employee-led conversations.
What topics should a 1:1 cover?
Cover personal check-in, work progress, challenges, career development, and action items. Adapt the balance based on what the employee needs most that week.